Principles of Transparency


Aim and Scope

Journal of Insect Biodiversity and Systematics (JIBS) is an international peer-reviewed journal devoted to the diversity and systematics of insects and other arthropods, both extant and extinct taxa. Various types of original papers in diversity and systematics including revisions, catalogues, taxonomic monographs, nomenclatural notes, descriptions of the new taxa, applications of biology and anatomy in taxonomy, biodiversity, historical biogeography, phylogeny, evolution, Paleontology, theoretical methodology in systematics, biogeographical distributional patterns, as well as regional checklists and the review papers are welcome. JIBS publishes papers on insect and other arthropods diversity and systematics from any part of the world. Extensive faunistic revisions on a group of insects throughout a country or wider biogeographical region are very welcome.

Keywords

Entomology, Zoology, Systematic, Taxonomy, New taxa, Arthropods, Insects, Biogeography, Biodiversity, Phylogeny, Paleontology.

Open Access Policy

Journal of Insect Biodiversity and Systematics follows the Bethesda Statement on Open Access Publishing. The Journal contents and the individual articles are freely available to readers without subscriptions or payments through the journal website or its permanent repositories.
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Peer-review process

All submitted articles are evaluated at the submission to meet the structural and subject principles of JIBS. Manuscripts are initially evaluated by the Editor-in-Chief/Subject Editors and only those that are following the aims and scope of JIBS, and covering the Editorial policies, will receive the subsequent processing. A maximum period of seven days is needed for this preliminary assessment to be conducted. Manuscripts that are scientifically poor/or written in poor English language will be immediately rejected before the peer review process, but resubmission after thorough corrections may be encouraged. A similar policy will be followed for those manuscripts that exhibit Similarity Index >25%.

The peer-review process is double-blinded in which the reviewer’s name is unknown to the author and, vice versa. So, both authors and reviewers are asked to exclude all identifying information (title page, Author’s contribution, acknowledgements, declaration of competing interests, etc..) on the manuscript before and after review. Each manuscript is reviewed by at least three independent reviewers (experts in the field who are not essentially part of the journal’s editorial staff). The reviewers are selected by the Editorial Board members according to their field of specialties, having no conflict of interest. Potential reviewers can be suggested by authors and they have the right to indicate those reviewers with whom they have a conflict of interests at the time of submission.

The results of evaluations by the reviewers are transmitted to the author (s) and they have a period of three months to revise their manuscript (the period can be extended upon the request of the authors). The authors' response to the reviewers' comments is evaluated by the Editor-in-Chief and a subject editor (as final referee) who can be a member of the Editorial Board. The editorial board and Editor-in-chief will decide which article should be rejected or published. The review process is done as quickly as possible, and an editorial decision is normally made within 6–8 weeks of submission. After final acceptance, the articles may also be further be revised by the Editorial Team members scientifically, structurally, and methodologically. According to article No. 8.5.3. of ICZN, scientific names of all taxons will be registered in ZooBank (The Official Registry of Zoological Nomenclature) by the editorial office before the publication of accepted papers. The galley proof will be sent back to the corresponding author for final confirmation. All authors are responsible for the precision and correctness of the content. All the submitted manuscripts from the Editorial Board members and the Editor-in-Chief of JIBS, are also gone under the same reviewing process as the other authors are gone, and authors will be completely unaware of the final evaluation process of their article.

Ownership and management

Journal of Insect Biodiversity and Systematics is owned by the Entomological Society of Iran and hosted at Tarbiat Modares University (TMU), Tehran, Iran as the publisher.

Governing body

Journal of Insect Biodiversity and Systematics is under the scientific control of the Editorial Board whose members are recognized experts in the subject areas included within the journal’s scope. Some executive roles of the Editorial Board members are delegated to the Editor-in-Chief who is well-known in the journal’s scope.

Editorial team

Journal of Insect Biodiversity and Systematics is under the scientific supervision of the Editorial Team whose members are all experts with a high number of publications in their field.

Author fees

There are No Fees or page Charges at all for submission, reviewing, and publishing processes in the Journal of Insect Biodiversity and Systematics. Publication of colour figures in the online edition is also free of charge.

Copyright
The content of the Journal of Insect Biodiversity and Systematics is under the Creative Commons Attribution-NonCommercial 4.0 International Public License. To the extent this Public License may be interpreted as a contract, we are granted the Licensed Rights in consideration of your acceptance of these terms and conditions, and the Licensor grants you such rights in consideration of benefits the Licensor receives from making the Licensed Material available under these terms and conditions.

Right of Authors
Authors are allowed to deposit all versions of their paper in the institutional or another repository of their choice. Authors are also permitted and encouraged to distribute the published version (PDF) of their work freely in public repositories or on their institutional website after publication in JIBS. It is the authors’ responsibility to attain permission from copyright holders for copying figures, tables, illustrations, etc. previously published.

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Process for identification of and dealing with allegations of research misconduct
Editors of JIBS are responsible to identify and prevent the publication of papers where research misconduct has occurred, including plagiarism, citation manipulation, and data falsification/fabrication, among others. If plagiarism is identified, the COPE guidelines on plagiarism will be followed. See the section Post-publication discussions and corrections, and retraction policies.

Plagiarism
Plagiarism is "wrongful appropriation" and "stealing and publication" of another author's "language, thoughts, ideas, or expressions" and the representation of them as one's original work. The idea remains problematic with unclear definitions and unclear rules. Plagiarism is not in itself a crime but can constitute copyright infringement. In academia and industry, it is a serious ethical offence. Plagiarism and copyright infringement overlap to a considerable extent, but they are not equivalent concepts, and many types of plagiarism do not constitute copyright infringement, which is defined by copyright law and may be adjudicated by courts.

Plagiarism (including self-plagiarism) or other breaches in publication are taken seriously in JIBS. The rights of authors are protected and claims of plagiarism or misuse of articles published in the journal are investigated. We use iThenticate (advanced Plagiarism-checking software) in processing the submitted manuscripts to be assured about of their originality.  
All types of plagiarism are strictly prohibited. Manuscripts that will be involved in plagiarism will automatically be rejected and the authors will not have the right to submit any new manuscript temporarily (for six months). The Editors and reviewers are strongly prohibited from further processing such misconduct research.

If an article is found to have plagiarized other work or contained third-party copyright material without authorization or adequate
acknowledgment, or where authorship of the article is contested, JIBS reserves the right to take action including, but not limited to: publishing corrections, clarifications, retractions, and apologies; removing the article from the journal; taking up the matter with the head of department or dean of the author’s institution and/or relevant academic bodies or societies; proscription of the author from publication in the journal or proper legal action under the principles of COPE.
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Editorial Policies
 
1. Authorship
All authors must ensure that the submitted manuscript is original, has not been published elsewhere, and is not concurrently under consideration for publication in any other journal. The text, illustrations, tables and all other materials included in the manuscript do not infringe any existing copyright or other rights. If it is needed to reproduce the already published copyright material, e.g., figures, tables, photos, etc., authors should obtain the necessary permission(s). Submitted manuscripts should not violate copyrights, personal/entity proprietary rights, and they contain no abusive, defamatory, obscene, or fraudulent statements. Duplicated submissions will be immediately rejected. The authors should keep high level of English language in their manuscripts prior to before submission. The corresponding author has to be authorized by all co-authors, and he/she is responsible to ensure the accuracy of all details and descriptions before submission. A summary of the above-mentioned requirements should be stated within the cover letter at the time of submission (see the sample).

The list of authors should include anyone who has significantly contributed to the writing of the article. The authors/co-authors are  generally someone who fully meets the following conditions: (1) Significant participation in the design or implementation of the article (idea), analysis or interpretation of the data of the article (idea); (2) Helping to correct and edit the article (idea) in response to the reviewers; (3) Final approval of the published version; (4) Agree to respond to all scientific aspects of the article (idea) to ensure that questions related to the accuracy or correctness of each part of the work are properly reviewed and resolved.

The contribution of each author (with the clear abbreviation of their names) should be clearly stated at the end of the manuscript or on a separate page. Generally accepted definitions can be used for the role(s) of each author, i.e. Administration; Funding acquisition, original drafting, Photography, Review & editing, Sampling and field works, Software and programming, etc.

Relative scientific or professional influences of contributors should be considered while specifying principal authorship, authorship order, and other publication credits. In multiple-authored articles which are derived from a student’s dissertation or thesis, normally the name of the student is listed as the principal author. By the COPE guidelines, JIBS allows the authors to correct authorship/ correspondence within a submitted/ accepted manuscript before publication, based on valid reason. All authors – including those to be added or removed – must agree to any proposed change. Contact the Editorial office of the Journal to request a change to the author list. A fully completed and signed form is needed to change the authorship.

All authors should explain all of the following conditions in their article: Conflict of interest, Availability of data and material, Authors' contributions, Funding, Ethics approval and consent to participate, Acknowledgement. At the beginning of 2022, all the above-mentioned items and obligatory and will appeare within the published article.

2. Handling the complaints and appeals
JIBS follows COPE Guidelines for handling complaints against the journal, its staff, editorial board or publisher. All appeals should be directed to the Editor-in-Chief, who may decide to seek advice from the Subject Editors or the Editorial Board. If the authors wish to request a journal editor’s decision, please submit a request letter to the journal’s online editorial office. Please explain clearly the basis for an appeal to the editor and why do you disagree with the editor’s and/or reviewers’ decision. the authors have to provide clear responses (new information, new data, any evidence, or conflict of interest) to any comments that contributed to the rejection decision.

3. Conflicts of interests
The articles publishing in the Journal of Insect Biodiversity and Systematics must be accompanied by a conflict of interest disclosure statement. This statement must be declared by the authors that they do not have any potential conflicts of interest.  Any direct or indirect financial interests or other situations that led to bias in all scientific or commercial aspects of the work by the various funding personal/institutional sources should be clarified, accordingly. These must be disclosed when directly relevant or indirectly related to the work that the authors describe in their manuscript. The existence of a conflict of interest does not preclude publication in JIBS.  It is the responsibility of the corresponding author to inform these issues to the co-authors and to express the statement both in the cover letter to the Editor-in-Chief, in the manuscript, and in the respective form for declaration of Conflict of Interest at the time of submission. A statement is also required that confirms that there is no dispute on the ownership of the data in the articles. This statement has to already be properly attributed via co-authorship or acknowledgement. In the cases that a reviewer suspects and undisclosed conflict of interest in a submitted manuscript or a reader suspects and undisclosed conflict of interest in a published article, JIBS will follow COPE’s guidelines.
 
4. Data sharing and reproducibility
Journal of Insect Biodiversity and Systematics expects the authors to archive all the data from which they published results are derived in a public repository. The accepted manuscripts are required to declare a data availability statement indicating the presence or absence of shared data in the repositories offering guaranteed preservation. The selected repository should follow the “Fair Data Principles” being freely searchable, re-useable and permanently accessible. The statements about shared data describe how the data can be accessed including a permanent identifier (a DOI, or an accession number) from the repository where the data are shared. In the case of legal, ethical, commercial or other reasons prohibiting the data sharing, or when the authors do not intend to share the data then you must provide the appropriate data availability statement.
 
5. Ethical oversight
COPE’s flowcharts and guidelines are addressed in confronting any ethical misbehaviour. The Journal also follows the guidelines mentioned in the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in fields of Medical that these Recommendations were published by the International Committee of Medical Journal Editors (ICMJE).
 
6. Post-publication discussions and corrections
It is the responsibility of the authors when they discover a significant error or inaccuracy in their own published paper to promptly notify the journal Editor. The corrections will be made by the Editor-in-Chief in accordance with the journal’s discretion. The action for correction of the article depends on the publication stage. The authors have right to handle all corrections during the proofreading process, up to three times. The corrections on a published article can also be published under an “addendum” in the subsequent issue of the journal. On the other hand, anyone may inform the Editor-in-Chief and/or Editorial member at any time of suspected unethical behaviour or any type of misconduct by giving the necessary information/evidence to start an investigation. When a document is presented about a real error or mistake in a published article, the editor and members of the editorial board evaluate all of these documents based on their individual merits. Depending on the extent of error or plagiarism and their impact on the overall integrity of the published study, the original article may be considered for retraction or correction according to the severity of the claimed issue

Editor-in-Chief decides on the initiation of an investigation. During an investigation, any evidence will be treated as strictly confidential and only made available to those strictly involved in the investigation. The accused will always be given the chance to respond to any charges made against them. Minor misconduct will be dealt directly with those involved without involving any other parties. The simplest action is to communicate with both authors and reviewers dedicating a warning, regardless of the type of minor issue and whenever it has occurred. This may be followed by publishing a correction of a paper, e.g. when sources properly quoted in the text are omitted from the reference list or Publishing an erratum, e.g. if the error was made by editorial staff.

In the case of Major misconduct, the Editor-in-Chief, in consultation with the Editorial Board, or when needed with a team of experts makes the decision based on available evidence to define the course of action to be taken. The possible outcomes are as follows, which can be used separately or jointly): 1) Publication of a formal announcement or editorial describing the misconduct; 2) Informing officially the author's/reviewer's affiliating institution; 3) The formal, announced retraction of publications from the journal by the retraction policy; 4) A ban on submissions from an individual for a defined period; 4) Referring a case to a professional organization or legal authority for further investigation and action; 5) Publication of a formal announcement or editorial describing the misconduct.

7. Retraction Policies
Articles subjected to clear evidences of major breaches in publication, Duplicate publication without proper attribution, Fabrication and falsification, Failure in disclosing the major conflict of interest, infringed Copyright, “Plagiarism”, Unethical issues in research, Unreliable findings and major errors, using data or material that need authorization, bogus claims of authorship, etc. can be considered for “Retracting”. Generally, withdrawal or retraction of an accepted to published paper is mainly done to correct the errors, and to preserve the integrity of science, not for punishing the author(s).

According to guidelines by COPE, notices about the retraction will be publicly linked to the retracted article(s) with the indication of Title, authors, reasons for retraction, retractor, and politely. The URL to the original article will be retained unchanged, but each page on the source PDF file will be indicated by the watermarked retraction note.
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Ethics and responsibilities for the Editors
Manuscripts submitted to the Journal of Insect Biodiversity and Systematics are processed and published under the responsibility of the Editor-in-Chief and the Editorial Board within the determined scopes. The ultimate responsibility for editorial decisions lies with the Editor-in-Chief or respective Subject Editor. In the case of the accepted manuscripts, the name of the subject editor appears inside the published paper. Linguistic or copyediting of the manuscript is not expected from the editors, since they have to focus on its scientific aspect, readability, academic style, and structure for future applicability. Editors are asked not to explain the information of both reviewers and authors to each other, as well as to others. The same attitude of the editorial board members in evaluating the received manuscript only on the basis of scientific quality and without considering the authors and their organizational affiliation. It is the commitment of the Editor-in-Chief and the subject editors to do the review process of all manuscripts within the specified time. They are also responsible for selecting the expert reviewers among all relevant scientists who have no conflict of interest with any of the respective authors.

Assessing the novelty and consistency of the contents within each manuscript should be done by the subject editor. All editors have to strictly avoid disclosing the unpublished information before publication. Changing the order of authors or adding/deleting the name of authors by editors are strictly prohibited (see above for procedures of changes in authorship). Editors have to ensure about completing the review steps and thorough correction for the refereed manuscripts before issuing the acceptance letter/certificates.


Code of Ethics in ICZN
Since the scope of the journal is essentially emphasizing the Systematics/taxonomy, all the authors, reviewers and editors should follow the Code of Ethics in ICZN - Appendix A (the International Commission on Zoological Nomenclature - https://code.iczn.org), when dealing with issues in zoological nomenclature. 1) Authors proposing new names should observe the following principles, which together constitute a "Code of Ethics"; 2) A zoologist should not publish a new name if he or she has reason to believe that another person has already recognized the same taxon and intends to establish a name for it (or that the taxon is to be named in a posthumous work). A zoologist in such a position should communicate with the other person (or their representatives) and only feel free to establish a new name if that person has failed to do so in a reasonable period (not less than a year); 3) A zoologist should not publish a new replacement name (a nomen novum) or other substitute name for a junior homonym when the author of the latter is alive; that author should be informed of the homonymy and be allowed a reasonable time (at least a year) in which to establish a substitute name; 4) No author should propose a name that, to his or her knowledge or reasonable belief, would be likely to give offence on any grounds; 5) Intemperate language should not be used in any discussion or writing which involves zoological nomenclature, and all debates should be conducted in a courteous and friendly manner; 6) Editors and others responsible for the publication of zoological papers should avoid publishing any material which appears to them to contain a breach of the above principles; 7) The observation of these principles is a matter for the proper feelings and conscience of individual zoologists, and the Commission is not empowered to investigate or rule upon alleged breaches of them.
 
Ethics and responsibilities for the Reviewers
The double-blind peer-review process helps us to ensure fair reviews free from personal considerations or conflict of interest. In the case of well-known authors, the selected reviewers should even
state they have no conflict of interest before accepting the review. Otherwise, he/she should inform the editor and decline to review. Accordingly, the review should not be influenced by the non-scientific issues that come from the origin of the manuscript (ethnical, nationalities, political, religious, etc..). In case of the incompatibility of the subject of the article with the expertise of the reviewers, they must announce it to the editorial office in the shortest possible time. Providing the details and accurate information about the area of their expertise is very welcome. The impersonation of another person can be considered serious misconduct. The reviewers are invited to conduct accurate and impartial reviews within a certain time interval. The comments and suggestions by the reviewers should be explicit, transparent, and non-inflammatory, avoiding derogatory or libellous comments. The insulting or uninformative reports by the reviewer(s) will be rescinded. The reviewers have to strictly avoid disclosing the unpublished information before publication. They also should not use the data/information/ideas obtained from the manuscript for their own or third party’s advantages.
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Publishing schedule
Journal of Insect Biodiversity and Systematics has published 4 issues per year.
 
Archiving
All the content from the beginning to the end will be available forever on the JIBS exclusive website. Contents of JIBS are also deposited in SID, MagiranISCScholarArchiveZenodo and Biotaxa.
 
Revenue sources/Advertising
Journal of Insect Biodiversity and Systematics is financially supported completely by TMU and has no other sources for earning funds. JIBS accepts no advertisements on the site or even as a report article. We are trying to promote the published papers widely through email updates, table of contents, email alerts, and postings via social media to increase the visibility and accessibility of each paper. The authors are also individually asking to advertise their works as much as possible.